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Electronic Transfer Document Service

Easily manage and submit your waste transfer documents 
Book a free demo
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Create electronic transfer documents

Create, sign, and share transfer documents in seconds. No paper, no back-and-forth.

Meet regulatory requirements

Transfer documents can be automatically submitted to Finland's national SIIRTO register.

Faster reporting

Track material flows and generate site or customer-specific reports in a few clicks.

Easy to use for drivers

Browser-based and mobile-friendly. Use it on any phone, tablet, or desktop. 

Electronic transfer document for waste transportation

Waste transfer documents are legally required for regulated waste transportation. Pinja’s electronic transfer document service handles the whole process digitally, from document creation to authority reporting.
woman-holding-green-recycling-bin-with-recyclable-paper-park-recycling-concept copy

Scalable browser-based user interface

It runs in any web browser on any device your drivers already have. No app to download, no software to update, no IT support needed.
Devices

Transparent pricing for businesses of every size

Get started from €49/month - no hidden fees

Lite

€49/month
2 users
Additional users €20/month/user
Cancel anytime 

€299 setup fee

Medium

€99/month
5 users
Additional users €20/month/user
Cancel anytime

€299 setup fee

Station

From €199/month
10+ users
Most versatile option, suitable for recycling facilities, energy plants, and transport companies
Extended user training

From €475 setup fee

Meet your Waste Act obligations

The Waste Act now requires electronic waste transfer documents and the data must be reported to the national register within three months. Pinja’s electronic transfer document service creates your documents digitally and submits them automatically.
recycle-technology

Go digital and paperless 

Replace paperwork with a single digital system. Documents are created, shared, and archived electronically. Everyone who needs them has instant access.
still-life-documents-stack

Create and manage transport tasks

Easily set up transport tasks in advance or on the spot. The transfer document is generated automatically with all the required information already filled in. 
transport-tasks

Sign on the go

Drivers sign directly on their mobile screen, with GPS data captured at the moment of signing. No printing, no scanning, no chasing signatures after the fact.
sign-IN

Connect your existing systems

The solution integrates with your ERP, invoicing software, and BI tools. No need to manually re-enter data between systems.
ai-erp-system-enterprise-resource-planning-technology-efficiency-solution-managing-business-value-chain-automate-operational-processes-react-real-time-automatic-updates-data-driven-decisions

Key capabilities

Maintenance data management

Keep all your data organised and up to date in one place.
Document attachments

Add files, photos and notes directly to the transfer document.
Electronic archiving Documents are stored automatically in the cloud. 
Instant document sharing Share transfer documents with all transport parties at the click of a button.
Digital signature with GPS Sign directly on screen with location data captured automatically.
Site and customer reports Generate tailored reports by site, customer, or waste type. 
Automatic authority reporting Data transfers directly to the Ministry of Environment's register.
Driving arrangement Manage and organise transport tasks efficiently.

Integrations

ERP

Sync transport and waste data directly with your business management system.
Invoicing systems

Turn completed transport tasks into invoices automatically.
Power BI Feed data into your dashboards for reporting and analysis.
Material Flow Already using Pinja's material flow management solution? The system connects seamlessly, keeping your transport documents and material data in sync
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MATERIAL FLOW

Track materials across your entire recycling operation

Material Flow manages inventory, material flows, and compliance reporting in one system. Works seamlessly with Pinja’s electronic transfer document service. 
Explore solution

Speak directly with an industry specialist

Book a free demo with Jukka. Next, we'll schedule a training session with your team where your environment will be set up and ready to go.

 

 

jukka-heikkinen-400x400

Jukka Heikkinen
jukka.heikkinen@pinja.com

Schedule a chat with Jukka

Frequently asked questions about electronic transfer documents

What is an electronic transfer document?

An electronic transfer document is a legally required digital record that must accompany the transportation of regulated waste in Finland.
Who needs electronic transfer documents?

Any company transporting regulated waste — including hazardous waste, septic sludge, contaminated soil, and construction waste — is required by Finnish law to produce transfer documents.
What is Pinja’s Electronic Transfer Document Service? It is a browser-based solution that helps companies create, manage, sign, and report waste transport documents digitally.
How much does an electronic transfer document service cost? Pricing starts at €49/month for up to 2 users, with no lock-in and a one-time €299 setup fee. 
Is the service easy to set up? Yes. The service is browser-based and requires no installation. You can get started quickly without IT support.
Does the service report automatically to authorities? Yes. Pinja’s electronic transfer document service transfers data directly to the Ministry of Environment's national register automatically.
What devices does it work on? The service on any device with a browser — phone, tablet, or desktop.
Can the service integrate with our existing systems? Yes, it integrates with ERP, invoicing systems, Power BI, and Pinja's Material Flow solution.