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Electronic Transfer Document Service displayed on desktop and mobile devices for managing waste transfer documents digitally

Electronic Transfer Document Service

Easily manage and submit your waste transfer documents 
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Create electronic transfer documents

Create, sign, and share transfer documents in seconds. No paper, no back-and-forth.

Meet regulatory requirements

Transfer documents can be automatically submitted to Finland's national SIIRTO register.

Faster reporting

Track material flows and generate site or customer-specific reports in a few clicks.

Easy to use for drivers

Browser-based and mobile-friendly. Use it on any phone, tablet, or desktop. 

Electronic transfer document for waste transportation

Waste transfer documents are legally required for regulated waste transportation. Pinja’s electronic transfer document service handles the whole process digitally, from document creation to authority reporting.
Recycling bin with paper and cardboard representing waste management and electronic transfer documents for waste transportation

Scalable browser-based user interface

It runs in any web browser on any device your drivers already have. No app to download, no software to update, no IT support needed.
Electronic Transfer Document Service displayed on a laptop and mobile phone, showing browser-based waste transfer document management and GPS locations

Transparent pricing for businesses of every size

Get started from €49/month - no hidden fees

Lite

€49/month
2 users
Additional users €20/month/user
Cancel anytime 

€299 setup fee

Medium

€99/month
5 users
Additional users €20/month/user
Cancel anytime

€299 setup fee

Station

From €199/month
10+ users
Most versatile option, suitable for recycling facilities, energy plants, and transport companies
Extended user training

From €475 setup fee

Meet your Waste Act obligations

The Waste Act now requires electronic waste transfer documents and the data must be reported to the national register within three months. Pinja’s electronic transfer document service creates your documents digitally and submits them automatically.
Computer keyboard with a recycling symbol representing electronic waste transfer documents and digital Waste Act compliance

Go digital and paperless 

Replace paperwork with a single digital system. Documents are created, shared, and archived electronically. Everyone who needs them has instant access.
Laptop displaying the Electronic Transfer Document Service beside stacks of paperwork, representing digital and paperless waste transfer document management

Create and manage transport tasks

Easily set up transport tasks in advance or on the spot. The transfer document is generated automatically with all the required information already filled in. 
Electronic Transfer Document Service on mobile devices showing the workflow for creating and managing waste transport tasks

Sign on the go

Drivers sign directly on their mobile screen, with GPS data captured at the moment of signing. No printing, no scanning, no chasing signatures after the fact.
Electronic Transfer Document Service on mobile devices showing digital signing with GPS data for waste transfer documents

Connect your existing systems

The solution integrates with your ERP, invoicing software, and BI tools. No need to manually re-enter data between systems.
ERP system integration visual representing connections between the Electronic Transfer Document Service, ERP, invoicing software and BI tools

Key capabilities

Maintenance data management

Keep all your data organised and up to date in one place.

Document attachments

Add files, photos and notes directly to the transfer document.

Electronic archiving

Documents are stored automatically in the cloud. 

Instant document sharing

Share transfer documents with all transport parties at the click of a button.

Digital signature with GPS

Sign directly on screen with location data captured automatically.

Site and customer reports

Generate tailored reports by site, customer, or waste type. 

Automatic authority reporting

Data transfers directly to the Ministry of Environment's register.

Driving arrangement

Manage and organise transport tasks efficiently.

Integrations

ERP

Sync transport and waste data directly with your business management system.

Invoicing systems

Turn completed transport tasks into invoices automatically.

Power BI

Feed data into your dashboards for reporting and analysis.

Material Flow

Already using Pinja's material flow management solution? The system connects seamlessly, keeping your transport documents and material data in sync
Stacked corrugated cardboard representing Pinja Material Flow for tracking materials, inventory and compliance across recycling operations
MATERIAL FLOW

Track materials across your entire recycling operation

Material Flow manages inventory, material flows, and compliance reporting in one system. Works seamlessly with Pinja’s electronic transfer document service. 
Explore solution

Speak directly with an industry specialist

Book a free demo with Jukka. Next, we'll schedule a training session with your team where your environment will be set up and ready to go.

 

 

jukka-heikkinen-400x400

Jukka Heikkinen
jukka.heikkinen@pinja.com

Schedule a chat with Jukka

Frequently asked questions about electronic transfer documents

What is an electronic transfer document?

An electronic transfer document is a legally required digital record that must accompany the transportation of regulated waste in Finland.

Who needs electronic transfer documents?

Any company transporting regulated waste — including hazardous waste, septic sludge, contaminated soil, and construction waste — is required by Finnish law to produce transfer documents.

What is Pinja’s Electronic Transfer Document Service?

It is a browser-based solution that helps companies create, manage, sign, and report waste transport documents digitally.

How much does an electronic transfer document service cost?

Pricing starts at €49/month for up to 2 users, with no lock-in and a one-time €299 setup fee. 

Is the service easy to set up?

Yes. The service is browser-based and requires no installation. You can get started quickly without IT support.

Does the service report automatically to authorities?

Yes. Pinja’s electronic transfer document service transfers data directly to the Ministry of Environment's national register automatically.

What devices does it work on?

The service on any device with a browser — phone, tablet, or desktop.

Can the service integrate with our existing systems?

Yes, it integrates with ERP, invoicing systems, Power BI, and Pinja's Material Flow solution.