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Supply Chain
Timber procurement & logistics
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Material flow tracking
End-to-end fuel supply chain management
Production & Processing
Sawmill operations & wood processing
Manufacturing planning and operation
Maintenance management system
Production monitoring
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Maintenance professional monitoring equipment and maintenance operations using a CMMS system in an industrial control room
MAINTENANCE OPERATIONS

Reduce downtime with proactive maintenance

A CMMS with built-in operational control — reduce unproductive time, protect throughput, and keep operating costs under control.
  • Modern CMMS built for manufacturers
  • Detect issues early and react fast
  • Preventive and condition-based maintenance
Talk to an expert
Trusted by:
Previously Novi by Pinja

New: Novi by Pinja is now part of Pinja Fusion as Maintenance Operations.

read the news
24/7 maintenance visibility

Real-time snapshots show open tasks, progress, and resource loads so teams always know what's happening.

Reduce unplanned downtime

Built for preventive maintenance plus automatic condition monitoring to catch issues before they stop production.

Centralised maintenance data

Machine register, spare parts, work history, and documents centralised for the entire equipment lifecycle.

Seamless coordination

Shared schedules, mobile work cards, and instant fault reporting keep maintenance and production teams aligned.

Success stories from our customers

Valmet maintenance professionals reviewing technical plans at an industrial facility

Valmet increases uptime and controls costs across 7 global units

VALMET

Read the success story

Plan, execute, and optimise maintenance to boost gross margin across your operation

Detect issues early and react fast

Operators report faults instantly via QR or NFC tags on the machine, or directly through the mobile interface. Maintenance sees the fault notice, attachments, urgency level, and location immediately. With real-time work status, alerts, and automatic updates, technicians can respond before the issue affects production.
Pinja Maintenance Operations CMMS software showing maintenance KPIs, work orders and fault reporting across desktop and mobile devices

Plan and schedule maintenance work predictably

Supervisors build daily and weekly plans using Gantt views, resource load views, and machine-oriented calendars. Work can be reassigned or re-prioritised with drag-and-drop as production changes. Technicians receive updated work cards right away, so plans stay stable even when the day doesn’t.
Maintenance technicians using a tablet to plan and schedule maintenance work on industrial equipment

Keep machines running through preventive and condition-based workflows

Preventive maintenance is executed through route rounds, calendar-based plans, usage counters (RTM), and ACM-triggered tasks. Condition changes — vibration, pressure, temperature, run hours — automatically generate work cards when thresholds are exceeded. Maintenance becomes continuous rather than reactive.
Maintenance professional inspecting an industrial facility as part of preventive and condition-based maintenance

Access the right information at the machine — every time

Technicians open the machine card to see history, spare parts, technical data, documents, measurements, and past work — all on desktop or mobile. Instructions and photos are attached directly to the task, so the person doing the work has every detail needed without searching or going back to the office.
Maintenance technician using Pinja's Maintenance Operations system on a tablet to access machine data, maintenance history and spare parts information

Manage spare parts and materials without spreadsheets

Material movements — picking, returns, warehouse transfers — are logged directly on the work card. Inventory limits trigger alerts, and purchase proposals flow smoothly into Purchase Orders. Multiple warehouses, FIFO pricing, and real-time balances mean maintenance won’t slow down because a part is missing.
Maintenance professionals using Pinja's Maintenance Operations system to manage spare parts, materials and inventory

Align production, maintenance, and partners around one shared view

Production sees upcoming work through machine- and process-oriented views, maintenance sees resource loads, and subcontractors report completed work through the Partner Interface. Everyone works from the same schedule, with no double-reporting and no surprises.
Production and maintenance professionals using a tablet to coordinate shared production and maintenance operations at an industrial facility

SAFETY & COMPLIANCE

Safety compliance and documentation

Store work permits, log safety events, and guide technicians through LOTO steps as part of the normal workflow. With audit trails and version-controlled documents, maintenance teams always work with accurate, compliant information.
Maintenance professionals inspecting industrial equipment to prevent unplanned downtime and production interruptions

Is unplanned downtime draining your profits?

Unplanned downtime is costly because it decreases throughput, delays orders, and can cause missed delivery dates and contractual penalties.

Maintenance Operations helps catch problems early, ensuring continuous production and higher output.​ Maintenance can be planned around production schedules, minimising disruptions and helping maintain product quality.​ Preventive maintenance extends equipment lifespan, lowers repair costs, and improves safety by preventing hazardous failures.

The impact:

  • Reduced unplanned downtime and production interruptions
  • Lower maintenance costs through planned vs. emergency work
  • Extended equipment lifespan through systematic care
  • Improved OEE via better gross margin and lower COGS (Cost of Goods Sold)

Built for manufacturers where equipment reliability is critical

Asset-intensive manufacturers

Operate large fleets of machines, lines, or processing equipment where any unexpected stoppage disrupts throughput and delivery commitments. 

Continuous and batch process industries

Run production where unplanned downtime causes material waste, bottlenecks, or quality issues. Require preventive, route-based, and condition-based maintenance to stabilise output and reduce disruptions.

Discrete manufacturers with high equipment variety

Maintain hundreds of machines, tools, and workstations with different maintenance needs. Get a unified system for work orders, machine history, spare parts, and documentation.

Multi-site operations and distributed maintenance teams

 Coordinate maintenance activities across multiple factories, contractors, or production lines. Get shared visibility, standardised processes, and reliable reporting across all sites.

Key capabilities

Desktop and Mobile Interface

Responsive interface designed for both office and field work. Desktop provides comprehensive planning and analysis tools, while mobile brings essential information to technicians on the shop floor. Work cards, machine data, and maintenance history are accessible anywhere.

Pinja AI Assistant

Intelligent assistant for providing clear instructions and answering questions based on the maintenance and technical documentation for increased productivity and ease-of-use.

Machine Register

Centralised database for all equipment information. Each machine card contains complete work history, linked spare parts, technical specifications, maintenance schedules, and documents. Enables full asset lifecycle management from acquisition to retirement.

Production Work

Requests Quick fault reporting via QR code scanning, mobile device, machine card, or work schedule. Attach photos, videos, and documents directly to work requests. Captures critical information at the point of failure to accelerate response and root cause analysis.

Spare Parts Register

Technical specifications, supplier information, warehouse locations, and machine linkages for every spare part. Versatile search functions help technicians locate parts quickly. Reserve spare parts for planned work and link them to specific machines and maintenance procedures to ensure correct components are always available.

Purchases

Get quotations, purchase spare parts to warehouse or directly into work orders, itemless materials or services directly into work orders. Add approval protocols if needed. Annual purchases available as well and different currencies with updatable rates.

Purchase Orders

Create and track purchase orders for spare parts, materials, and contractor services directly from work orders. Link POs to specific machines and manage costs within the system.

Work Planning

Create and manage maintenance work across calendar-based, route-based, and usage-based schedules. Allocate resources, plan materials, attach maintenance instructions, and coordinate across multiple machines and work types from a single planning interface.

Preventive Maintenance

Systematic planning and execution of scheduled maintenance activities. Supports calendar-based intervals, route inspections, usage-triggered tasks, and detailed measurements captured during maintenance work. Resource allocation, material planning, and change management ensure maintenance work is coordinated and documented.

Contact Register

Supplier and contractor information management. Store contact details, product lists, service agreements, and supplier-specific documents. Link suppliers to machines and spare parts for faster procurement and vendor coordination.

Document Management

Centralised repository for maintenance manuals, procedures, safety documents, and technical drawings. Version control, and document linking to machines, spare parts, and work tasks. Ensures teams always work from current documentation.

Work Permits

Manage work permit workflows for high-risk activities. Define permit requirements, approval chains, and safety prerequisites with full documentation for regulatory compliance.

Safety Isolations

Plan and execute LOTO and safety isolation procedures before maintenance work. Guide technicians through isolation sequences step-by-step as part of the work order workflow.

Safety Notices

Register safety observations and convert them into improvement work orders. Complete audit trail ensures follow-through on safety concerns.

Reporting

Pre-configured report templates for maintenance KPIs, costs, work completion, and equipment history. Open database architecture enables custom reporting and BI tool integration. Role-based access controls for sensitive operational data.

PTS / Project Management

Manage complex maintenance projects with multiple tasks, resources, and timelines. Coordinate shutdowns, overhauls, or installations with project planning and milestone tracking.

QR Code

Machine and spare part identification via QR codes. Scan to instantly access machine cards, create work requests, or retrieve spare part information. Eliminates manual data entry and ensures technicians work on the correct equipment.

Integrations

ERP systems

Exchange work orders, materials, costs, hours, and purchase information with your ERP.

MES & production systems

Integrate production events, machine states, counters, and schedules for real-time maintenance planning.

Pinja Production Operations

Coordinate maintenance schedules with production planning to minimise disruption and integrate maintenance work seamlessly with shop floor execution.

Pinja Real-time Monitoring

Report maintenance requests from Pinja’s Real-Time Monitoring to the Maintenance Operations module. 

HR & workforce systems

Synchronise users, roles, skills, and shifts for accurate resource and workload planning.

Reporting, BI & data warehouses

Feed maintenance data into BI tools, dashboards, and centralised data warehouses.

Project & document management systems

Connect documents,  drawings, and project data directly to machines, work orders, or permits.

SCADA, PLC & control systems

Pull live machine data — signals, alerts, runtime, vibration, pressure, temperature — into ACM-based maintenance workflows.

LIMS, PIMS & process data systems

Use laboratory and process data to support condition-based or compliance-driven maintenance.

CAD, PDM & engineering systems

Link machine models, drawings, and parts information directly into maintenance tasks and the machine register.

Explore related capabilities by industry

Pinja Manufacturing Cloud

Optimise production planning, capacity, and delivery reliability across complex multi-stage manufacturing.

Explore Pinja Manufacturing Cloud →

Manufacturing professional using a tablet to monitor automated production equipment

 

Pinja Wood & Forestry Cloud

From sawmills to wood processors, maximise profit and economic strength across your entire wood value chain.

Explore Pinja Wood & Forest Cloud →

Spruce branches representing Pinja Wood & Forestry Cloud and the wood and forestry industry

 

Pinja Food & Beverage Cloud

Achieve high delivery reliability in fast-moving food and beverage operations.

Explore Pinja Food & Beverage Cloud →

Fresh ingredients and beverages representing production operations in the food and beverage industry

 

Pinja Bioenergy & Recycling Cloud

Maximise profit and operational capacity across your entire material and fuel supply chain.

Explore Pinja Bioenergy & Recycling Cloud →

Close-up of a green leaf representing bioenergy and recycling

 

Digital particles visualising Pinja Fusion’s unified data flow and AI

POWERED BY

PinjaFusion

One platform.

One partner.

Unified data. 

Explore Pinja Fusion

All solutions run on the Pinja Fusion platform.

Your data flows seamlessly, your AI agents work across operations, and you have one partner accountable for everything.

  • Unified operational data

  • Modular solutions with shared components

  • Embedded AI for planning, forecasting, and diagnostics

  • Secure, scalable cloud foundation 

Speak directly with an industry specialist

Book time with Henna for a brief, high-impact discussion on preventing equipment failures before they disrupt production.

Whether you're dealing with unexpected breakdowns, reactive repair cycles, or keeping critical equipment running reliably, we can show you how preventive and condition-based maintenance reduces downtime and extends asset life.

henna-landen

Henna Landén
henna.landen@pinja.com

Schedule a chat with Henna